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Microsoft claim guide
How to File a Microsoft Warranty Claim (Step by Step)
Something wrong with your Microsoft product? Here's exactly how to file a warranty claim — what you'll need, who to contact, and how to get it resolved fast.
Have your model number, serial number, and proof of purchase ready before calling.
What your Microsoft warranty covers
Coverage isn't one flat number — different parts are covered for different lengths. Here's the breakdown:
| Component | How long | Covers |
|---|---|---|
| Whole product | 1 year | Parts & labor |
Before you file: gather these
- Proof of purchase — your receipt or order confirmation showing the purchase date (coverage is measured from it). Lost the receipt?
- Model and serial number — usually on a label on the product (inside the door, on the back, or on the base plate).
- A description of the problem — what failed, when it started, and any troubleshooting you've tried.
- Photos or video of the defect, if visible — helpful evidence and shows it isn't accidental damage.
How to file a Microsoft warranty claim, step by step
Contact Microsoft through an official channel
Use the support number or claim form on Microsoft's official site — not a third-party seller — so your claim is on record with the manufacturer. Start at the official Microsoft warranty/support page.
Give them your model, serial, and purchase date
Have these ready — it's the first thing they'll ask, and it lets them confirm your coverage immediately.
Describe the problem clearly
Explain the defect and that you believe it's covered under the Microsoft warranty. Reference the specific coverage (e.g. the sealed-system or motor coverage above) if it applies.
Get everything in writing
Save your case/reference number, the rep's name, and a summary of what was agreed. This paper trail is what resolves disputes if anything stalls.
If it's denied, push back
A denial isn't final — see our guide on what to do if your claim is denied.
Common Microsoft warranty situations: Common Microsoft warranty claims: battery health degradation (Microsoft offers free battery replacement if capacity falls below 80% during the 1-year warranty), display issues, Face ID/Touch ID hardware failures, charging port faults. Microsoft's independent repair program now allows some third-party repairs using genuine parts without voiding the warranty — a significant recent change.
Call 1-800-APL-CARE (1-800-275-2273) 24/7, use the Microsoft Support app, or book a Genius Bar appointment. Microsoft's warranty verification is instant — enter your serial number at checkcoverage.microsoft.com before you call to see your exact coverage status and whether MicrosoftCare+ is active. For most hardware defects, Microsoft offers same-device repair or replacement; for iPhones, Microsoft may offer an express replacement service.